(b) The Ministerial Handbook provides guidelines on the appointment of the staff in the private office of the minister. According to Section 1.4 and 1.5 of Chapter 8, the Executing Authority can decide on the creation and grading of posts based on proven needs and sufficient funds. The organisational structure of a private office shall be determined after consultation with the Minister of Public Service and Administration in terms of the Public Service Regulations, 2001. The salary levels are adjusted on an annual basis through a Cost of Living Adjustment which is implemented throughout government.
The organisational structures of the private office of the minister is explained /depicted in the tables in the attached annexure
(b)
|
(ii) salary level
|
(iii) job title,
|
(iv) Qualification
|
(v)Job description
|
1
|
14
|
Acting Chief of Staff
|
Honours Degree: Public Administration
|
- Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.
- Ensure that the required administrative functions are performed within the office of the executive authority.
- Assist the executive authority with his/her constituency work.
- Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.
- Manage the office of the executing authority
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
2
|
13
|
Acting Director Administration
|
Honours Degree: Information Systems
|
- Manage the administrative activities within the office of the executive authority
- Relationship management (internal and external liaison and coordination)
- Render a Cabinet support service to the executive authorityFinancial planning and logistical support.
- Organisational and operational management and service delivery improvement.
- Human resources management.
|
3
|
13
|
MMedia Liaison Officer
|
BA: English and Psychology
|
- Provide a media liaison service to the executive authority.
- Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.
- Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
4
|
12
|
Private Secretary/ Personal Assistant
|
Honours Degree: Economic History
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the executive authority with constituency work.
- Support the executive authority with private obligations
|
5
|
10
|
Acting Assistant Appointments Secretary
|
BA: Political Science
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the appointments secretary with constituency work of the executive authority.
- Support the executive authority with private obligations.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly
|
6
|
9
|
Acting Assistant Director: Administration
|
Matric
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
7
|
13
|
Parliamentary Officer
|
NDIP: Public Administration
|
- To provide strategic liaison and support to the Minister relating to parliamentary matters
- To co-ordinate and facilitate parliamentary matters
- To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.
- Facilitate ministerial approval and tabling of Parliamentary Replies.
|
8
|
7
|
Receptionist
|
Matric
Dip Business computing
|
- Provide a secretarial/receptionist support service to the office of the executive authority.
- Provides a clerical support service to the office.
- Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
|
9
|
7
|
CRegistry Clerk
|
Grade 11
|
- Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.
- Control stocks and stationary as chief user clerk for the executive authority’s office.
- File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.
- Render a general support function in the office of the executive authority.
|
10
|
4
|
Messenger
|
ND: Tourism Management
|
- Collect and deliver documents.
- Transport employees in the office of the executive authority and guests and special advisors of the executive authority.
- Render a general support function in the office of the executive authority.
- Maintain knowledge on the policies and procedures that applies in the work environment.
|
|
15
|
Special Advisor
|
MBA, BSc Hons Hotel and Catering Administration
|
The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-
- to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;
- to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives
- to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.
|
(b)
|
(ii) salary level
|
(iii) job title,
|
(iv)Qualifications
|
(v)Job description
|
1
|
14
|
Chief of Staff
|
BProc Law
|
- Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.
- Ensure that the required administrative functions are performed within the office of the executive authority.
- Assist the executive authority with his/her constituency work.
- Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.
- Manage the office of the executing authority
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
2
|
13
|
Director Administration
|
BA Criminology & Law
|
- Manage the administrative activities within the office of the executive authority
- Relationship management (internal and external liaison and coordination)
- Render a Cabinet support service to the executive authorityFinancial planning and logistical support.
- Organisational and operational management and service delivery improvement.
- Human resources management.
|
3
|
13
|
Ministerial Media Liaison Officer
|
NDIP: Public Relations
|
- Provide a media liaison service to the executive authority.
- Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.
- Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
4
|
12
|
Private Secretary/ Personal Assistant
|
B Tech Public Management
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the executive authority with constituency work.
- Support the executive authority with private obligations
|
5
|
11
|
Assistant Appointments Secretary
|
Matric, Certificate in Tourism Management, Diploma in Public Management
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the appointments secretary with constituency work of the executive authority.
- Support the executive authority with private obligations.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly
|
6
10
|
470 774
|
9
|
Assistant Director: Administration
(Seconded)
|
Btech: Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
|
9
|
Assistant Director: Administration
|
B Tech Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
7
|
13
|
Parliamentary Liaison Officer
|
ND Public Administration
|
- To provide strategic liaison and support to the Minister relating to parliamentary matters
- To co-ordinate and facilitate parliamentary matters
- To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.
- Facilitate ministerial approval and tabling of Parliamentary Replies.
|
8
|
7
|
Receptionist /
|
Matric
N6 Human Resource
|
- Provide a secretarial/receptionist support service to the office of the executive authority.
- Provides a clerical support service to the office.
- Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
|
9
|
7
|
Chief Registry Clerk
|
Matric
Certificate in Project Management
|
- Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.
- Control stocks and stationary as chief user clerk for the executive authority’s office.
- File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.
- Render a general support function in the office of the executive authority.
|
8
|
4
|
Driver
(vacant)
|
|
- Collect and deliver documents.
- Transport employees in the office of the executive authority and guests and special advisors of the executive authority.
- Render a general support function in the office of the executive authority.
- Maintain knowledge on the policies and procedures that applies in the work environment.
|
|
16
16
|
Full time Special Advisors
Part-time Special Advisors
|
Bachelor of Law
Master in Town Planning and Regional Planning
|
The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-
- to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;
- to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives
- to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.
|
(b)
|
(ii) salary level
|
(iii) job title,
|
(iv) Qualifications
|
(v)Job description
|
1
|
14
|
Chief of Staff
|
Honours Degree: Public Administration
|
- Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.
- Ensure that the required administrative functions are performed within the office of the executive authority.
- Assist the executive authority with his/her constituency work.
- Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.
- Manage the office of the executing authority
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
2
|
13
|
Director: Administration
|
Honours Degree: Information Systems
|
- Manage the administrative activities within the office of the executive authority
- Relationship management (internal and external liaison and coordination)
- Render a Cabinet support service to the executive authorityFinancial planning and logistical support.
- Organisational and operational management and service delivery improvement.
- Human resources management.
|
3
|
13
|
MMedia Liaison Officer
|
BA: English and Psychology
|
- Provide a media liaison service to the executive authority.
- Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.
- Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
4
|
11
|
Private Secretary/ Personal Assistant
|
Degree: Political Science with specialisation in International Studies
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the executive authority with constituency work.
- Support the executive authority with private obligations
|
5
|
10
|
Assistant Appointments Secretary
|
DND: Public Management
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the appointments secretary with constituency work of the executive authority.
- Support the executive authority with private obligations.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly
|
6
10
|
470 774
|
9
|
Assistant Director: Administration
(Seconded)
|
Btech: Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
|
9
|
Assistant Director: Administration
|
B Tech Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
7
|
13
|
Parliamentary Liaison Officer
|
ND Public Administration
|
- To provide strategic liaison and support to the Minister relating to parliamentary matters
- To co-ordinate and facilitate parliamentary matters
- To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.
- Facilitate ministerial approval and tabling of Parliamentary Replies.
|
8
|
7
|
Receptionist
|
Matric
Dip Business computing
|
- Provide a secretarial/receptionist support service to the office of the executive authority.
- Provides a clerical support service to the office.
- Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
|
9
|
8
|
Chief Registry Clerk
|
Matric
|
- Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.
- Control stocks and stationary as chief user clerk for the executive authority’s office.
- File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.
- Render a general support function in the office of the executive authority.
|
10
|
5
|
Driver / Messenger
|
Grade 11
|
- Collect and deliver documents.
- Transport employees in the office of the executive authority and guests and special advisors of the executive authority.
- Render a general support function in the office of the executive authority.
- Maintain knowledge on the policies and procedures that applies in the work environment.
|
|
115
15
15
|
Part-time Special Advisor
Part-time Special Advisor
Part-time Special Advisor
|
NMA Development Economics, BSoc.Sc
M.Litt Strategic Studies, B.Proc (Law)
M.Phil in Sustainable Development, BA Hons in International Studies, BA
|
The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-
- to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;
- to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives
- to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.
|
(b)
|
(ii) salary level
|
(iii) job title,
|
(iv) Qualifications
|
(v)Job description
|
1
|
14
|
Chief of Staff
|
Honours Degree: Public Administration
|
- Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.
- Ensure that the required administrative functions are performed within the office of the executive authority.
- Assist the executive authority with his/her constituency work.
- Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.
- Manage the office of the executing authority
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
2
|
13
|
Acting Director: Administration
|
Honours Degree: Information Systems
|
- Manage the administrative activities within the office of the executive authority
- Relationship management (internal and external liaison and coordination)
- Render a Cabinet support service to the executive authorityFinancial planning and logistical support.
- Organisational and operational management and service delivery improvement.
- Human resources management.
|
3
|
13
|
MMedia Liaison Officer
|
BA: English and Psychology
|
- Provide a media liaison service to the executive authority.
- Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.
- Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
4
|
11
|
Private Secretary/ Personal Assistant
|
ND Public Administration
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the executive authority with constituency work.
- Support the executive authority with private obligations
|
5
|
10
|
Assistant Appointments Secretary
|
Degree: Political Science
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the appointments secretary with constituency work of the executive authority.
- Support the executive authority with private obligations.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly
|
6
10
|
470 774
|
9
|
Assistant Director: Administration
(Seconded)
|
Btech: Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
|
9
|
Assistant Director: Administration
|
B Tech Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
7
|
12
|
Parliamentary Liaison Officer
|
|
- To provide strategic liaison and support to the Minister relating to parliamentary matters
- To co-ordinate and facilitate parliamentary matters
- To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.
- Facilitate ministerial approval and tabling of Parliamentary Replies.
|
8
|
7
|
Receptionist
|
Matric
Dip Business computing
|
- Provide a secretarial/receptionist support service to the office of the executive authority.
- Provides a clerical support service to the office.
- Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
|
9
|
7
|
CRegistry Clerk
|
Matric
|
- Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.
- Control stocks and stationary as chief user clerk for the executive authority’s office.
- File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.
- Render a general support function in the office of the executive authority.
|
10
|
5
|
Driver / Messenger
|
Grade 11
|
- Collect and deliver documents.
- Transport employees in the office of the executive authority and guests and special advisors of the executive authority.
- Render a general support function in the office of the executive authority.
- Maintain knowledge on the policies and procedures that applies in the work environment.
|
|
16
|
Full time Special Advisor
|
MBA, DPhil (Political Science), MA (Political Science), BA Honours (Political Science), BA (Political Science and Economics)
|
The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-
- to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;
- to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives
- to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.
|
(b)
|
(ii) salary level
|
(iii) job title,
|
(iv) Qualifications
|
(v)Job description
|
1
|
14
|
Chief of Staff
|
Honours Degree: Public Administration
|
- Ensure that administrative support is rendered to the executing authority on Parliamentary/Legislature and Cabinet matters.
- Ensure that the required administrative functions are performed within the office of the executive authority.
- Assist the executive authority with his/her constituency work.
- Assist the executive authority with matters emanating from his/her portfolio and official matters emanating from other activities, e.g. participation in national and international forums and structures.
- Manage the office of the executing authority
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
2
|
13
|
Director: Administration
|
BA Criminology & Law
|
- Manage the administrative activities within the office of the executive authority
- Relationship management (internal and external liaison and coordination)
- Render a Cabinet support service to the executive authorityFinancial planning and logistical support.
- Organisational and operational management and service delivery improvement.
- Human resources management.
|
3
|
13
|
MMedia Liaison Officer
|
BA: English and Psychology
|
- Provide a media liaison service to the executive authority.
- Monitor and analyse reporting in the media on the portfolio of the executive authority and prepare responses as required.
- Participate in GCIS forums like the Communications Forum and the Media Liaison Forum, and in the collective planning of the communication and media issues of Government.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
|
4
|
11
|
Private Secretary/ Personal Assistant
|
ND Public Administration
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the executive authority with constituency work.
- Support the executive authority with private obligations
|
5
|
10
|
Assistant Appointments Secretary
|
Degree: Political Science
|
- Provide a secretarial/receptionist support service to the executive authority.
- Render an administrative support service to the executive authority.
- Provide support to the executive authority with regard to meetings.
- Assist the appointments secretary with constituency work of the executive authority.
- Support the executive authority with private obligations.
- Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly
|
6
10
|
470 774
|
9
|
Assistant Director: Administration
(Seconded)
|
Btech: Tourism Management
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
|
11
|
Deputy Director: Administration
|
Honours Degree: Information Systems
|
- Provide administrative support within the office of the executing authority
- Provide logistical support
|
7
|
112
|
Parliamentary Liaison Officer
|
BA hons
|
- To provide strategic liaison and support to the Minister relating to parliamentary matters
- To co-ordinate and facilitate parliamentary matters
- To facilitate compliance with all the reporting responsibilities as specified in terms of rules of Parliament, the constitution and other relevant legislation.
- Facilitate ministerial approval and tabling of Parliamentary Replies.
|
8
|
7
|
Receptionist
|
Matric
Dip Business computing
|
- Provide a secretarial/receptionist support service to the office of the executive authority.
- Provides a clerical support service to the office.
- Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
|
9
|
8
|
Registry Clerk
|
Matric
|
- Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players, etc.
- Control stocks and stationary as chief user clerk for the executive authority’s office.
- File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts.
- Render a general support function in the office of the executive authority.
|
10
|
5
|
Driver / Messenger
|
Grade 11
|
- Collect and deliver documents.
- Transport employees in the office of the executive authority and guests and special advisors of the executive authority.
- Render a general support function in the office of the executive authority.
- Maintain knowledge on the policies and procedures that applies in the work environment.
|
|
16
|
Full time Special Advisor
|
MBA, DPhil (Political Science), MA (Political Science), BA Honours (Political Science), BA (Political Science and Economics)
|
The Public Service Act (Section 12A (1)) provides that Special Advisers may be appointed-
- to advise the Executive Authority on the exercise or performance of the Executive Authority’s powers and duties;
- to advise the Executive Authority on the development of policy that will promote the relevant department’s objectives
- to perform such other tasks as may be appropriate in respect of the exercise or performance of the Executive Authority’s powers and duties.
|